Greeting and Welcoming Visitors:

• Welcome visitors with a warm and friendly demeanor.
• Ensure visitors feel valued and comfortable during their time at our office.
• Direct visitors to the appropriate person or department.

Answering and Directing Calls:

• Answer incoming calls promptly and professionally.
• Direct calls to the appropriate person or department.
• Take messages accurately and relay them in a timely manner.

Administrative Support:

• Provide administrative support to the office staff as needed.
• Assist with clerical tasks such as data entry, filing, and photocopying.
• Help maintain office supplies and equipment.

Visitor Registration and Acces Control:

• Register visitors and issue visitor badges.
• Monitor visitor access and ensure compliance with security procedures.
• Maintain visitor logs and records.

Communication and Coordination:

• Communicate effectively with colleagues, visitors, and callers.
• Coordinate appointments, meetings, and schedules as needed.
• Relay messages and information accurately and promptly.

Qualifications:

• High school diploma or equivalent required; additional qualifications in office administration or related field preferred.
• Previous experience as a receptionist or in a customer service role preferred.
• Excellent communication and interpersonal skills.
• Professional appearance and demeanor.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to work well under pressure and in a fast-paced environment.