Receptionist

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5 months ago
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Full Time
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Finland
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€20K - €35K gross / year

Overview

A receptionist serves as the first point of contact for visitors, clients, and employees at an organization. They play a crucial role in providing administrative support and ensuring smooth operations in various settings, such as offices, hotels, medical facilities, and other businesses.


Duties

Greeting and Welcoming Visitors:

  • Welcome guests and visitors in a friendly and professional manner.
  • Direct visitors to the appropriate person or department and provide them with necessary information or assistance.

Answering and Managing Incoming Calls:

  • Answer phone calls promptly and courteously, addressing inquiries or transferring calls to the appropriate individual or department.
  • Take messages accurately and relay them to the intended recipient in a timely manner.

Scheduling and Managing Appointments:

  • Schedule appointments, meetings, and reservations for clients, employees, or guests.
  • Maintain an organized calendar and update it with appointment changes or cancellations as needed.

Providing Administrative Support:

  • Perform various administrative tasks, such as typing, filing, photocopying, and scanning documents.
  • Assist with the preparation of correspondence, reports, and presentations.

Qualifications:

  • High school diploma
  • Strong verbal and written communication skills to interact effectively with visitors, clients, and colleagues.
  • Poise, professionalism, and a positive attitude to represent the organization in a professional manner.
  • Ability to troubleshoot issues, handle unexpected situations, and find solutions to problems that may arise in a receptionist role.

Overall, receptionists play a vital role in creating a positive first impression for visitors and providing essential administrative support to the organization.

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